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Media Library

The Media Library is the central repository for all file-based media in SignageLab. Media uploaded here can be reused across multiple layouts and playlists.

Accessing the Library

Navigate to Library > Media from the main CMS menu.

Uploading Media

File Upload

  1. Click the Add Media button
  2. Click Add files to select files from your computer
  3. Provide a Name for identification (defaults to the original filename)
  4. Choose a Folder to inherit access permissions
  5. Click Start upload

Tip

You can upload multiple files at once. Each file can be assigned to a different folder before uploading.

URL Upload

  1. Click Add Media (URL)
  2. Enter the remote URL of the file
  3. Assign to a Folder
  4. Enter a Name
  5. Click Save

Supported File Types

Type Formats
Images JPG, PNG, GIF, BMP, SVG
Videos MP4, WebM
Audio MP3, WAV
Documents PDF, PowerPoint (PPT/PPTX)
Fonts TTF, OTF
Packages HTML packages (ZIP)

Managing Media

Edit Properties

Click the Edit button in a media item's row menu to:

  • Change the Name
  • Set Expiry Dates to automatically remove from layouts/playlists
  • Retire media to prevent new assignments while keeping existing ones
  • Configure Proof of Play statistics (On/Off/Inherit)
  • Update in All Layouts to reflect edits everywhere the file is used

Replace Media

Upload a new version of a file while maintaining all existing assignments:

  1. Open the media item's row menu
  2. Select Replace
  3. Upload the new file
  4. Optionally delete the old version

Delete Media

Media can only be deleted if not currently assigned to any layouts or playlists.

Warning

If you need to remove media that is in use, Retire it first, then remove it from all assignments before deleting.

Usage Report

View where any media file is currently used:

  1. Open the media item's row menu
  2. Select Usage Report
  3. See all layouts and playlists referencing this file

Direct Scheduling

Images and videos can be scheduled directly to displays without creating a layout:

  1. Open the media item's row menu
  2. Select Schedule
  3. Choose target displays and timing
  4. The file will play full-screen

Library Maintenance

Tidy Library

Remove unused files to free up storage:

  1. Navigate to the Library page
  2. Click Tidy Library
  3. Review the files that will be removed
  4. Confirm to delete

Warning

Tidy Library removes all unused files owned by the logged-in user. This action cannot be undone.

Folders and Organization

Organize media using the Folder tree:

  • Create folders for different locations, departments, or content types
  • Folders control access permissions — users only see media in folders they have access to
  • Drag files between folders to reorganize

See Folders for more details on folder management.